Join the HEPACO Team as a Licensing and Permitting Administrator
Are you a detail-oriented and organized professional with experience in environmental compliance and regulatory management? Do you have a passion for ensuring that organizations operate safely and sustainably? If so, we want to hear from you! HEPACO, a leading environmental and emergency services company in the Eastern United States, is seeking a highly skilled Licensing and Permitting Administrator to join our Health, Safety & Environment (HSE) team.
About HEPACO
HEPACO is a premier environmental and emergency services company with coverage across 45 regional locations in the Eastern United States. We specialize in emergency response, remediation, and industrial, marine, and waste services, serving a wide range of industries, including transportation, utilities, energy, environmental consultants, industrial facilities, terminals, environmental service companies, general contractors, property owners, and the public sector. Our distinction lies in our strong focus on quality, safety, and customer service, consistently exceeding industry standards in all aspects of our work.
Role Overview
As a Licensing and Permitting Administrator, you will play a critical role in ensuring that HEPACO operates in compliance with all relevant environmental regulations and laws. You will be responsible for obtaining and maintaining all necessary licenses and permits, conducting safety audits, and preparing compliance reports. This is an administrative role based in our corporate headquarters in Charlotte, NC, with a hybrid work arrangement requiring 2 days of in-office work per week.
Key Responsibilities:
- License and Permit Management: Obtain, maintain, and renew all necessary business, contractor, transporter, and operational licenses and permits, working with various local, state, and federal agencies.
- Research and Application: Research and apply for new licenses and permits as needed, ensuring compliance with regulatory requirements.
- License Renewal Records: Maintain accurate records of license renewals, tracking and renewing licenses at the appropriate time.
- Field Operations Support: Support field operations on license inquiries and research, escalating issues as needed.
- Transporter Licenses and Permits: Answer questions related to the scope of transporter licenses and permits, providing guidance to field operations.
- Compliance Reporting: Prepare quarterly and annual environmental compliance reports on hazardous waste, tire waste, used oil, and other regulated areas.
- Invoice Processing: Review and process invoices in a timely manner, ensuring proper credit card coding.
- Insurance-Related Inquiries: Support field and corporate teams on insurance-related inquiries, using Insurance Portals as needed.
- Safety Audits: Gather required information for safety audits in branches, ensuring compliance with regulatory requirements.
- Contractor Qualification Systems: Utilize contractor qualification systems (ISNet World, Avetta, etc.) to ensure compliance with regulatory requirements.
- Workers' Compensation Claims: Open and manage workers' compensation claims as needed.
- Additional Tasks: Perform additional tasks and administrative duties to support the HSE team as needed.
Requirements and Qualifications:
- Bachelor's Degree: A Bachelor's degree with a minimum of five (5) years of experience in a regulated environment handling licensing, permitting, or compliance reporting, or an equivalent combination of training, education, and experience.
- Excellent Communication Skills: Excellent verbal and written communication skills, with a positive attitude towards safety and a strong ability to work with all levels of the organization.
- Microsoft Office Proficiency: Proficiency in using Microsoft Office products, including Excel, Word, and Outlook.
- Hazardous Materials or Safety Experience: Experience in the hazardous materials or safety field is a plus.
- OSHA, DOT, and RCRA Regulations: Working knowledge of OSHA, DOT, and RCRA regulations is a plus.
What We Offer
At HEPACO, we offer a competitive compensation package and a range of benefits, including:
- Competitive Salary: A competitive salary range for this role.
- Weekly Pay: Weekly pay with a competitive PTO program and company-paid holidays.
- Overtime and Emergency Response Premium Pay: Opportunities for overtime and emergency response premium pay.
- Medical, Dental, Vision, Life & Disability Insurance: Medical, dental, vision, life, and disability insurance options.
- 401k Plan: A 401k plan with company matching contributions.
- Professional Training & Education Assistance Program: A professional training and education assistance program to support your career growth.
- Wellness Benefits and LifeMart Employee Discount Program: Wellness benefits and a LifeMart employee discount program.
Why Join HEPACO?
At HEPACO, we pride ourselves on our strong focus on quality, safety, and customer service. We offer a dynamic and supportive work environment, opportunities for career growth and professional development, and a commitment to making a positive impact on the environment and the communities we serve.
How to Apply
If you are a motivated and detail-oriented professional with experience in environmental compliance and regulatory management, we encourage you to apply for this exciting opportunity. Please submit your application, including your resume and cover letter, to [insert contact information]. We look forward to hearing from you!
HEPACO is an equal opportunity employer. We do not discriminate against applicants due to race, ancestry, color, sexual orientation, gender identity, national origin, religion, age, physical or mental disability, veteran status, or on the basis of any other federal, state/provincial or local protected class.
HEPACO participates in E-Verify and will provide the federal government with your Form I-9 information to confirm that you are authorized to work in the U.S.
Apply Now