Note: The job is a remote job and is open to candidates in USA. Hebrew SeniorLife is seeking a Financial Coordinator to join their Finance Team at Center Communities of Brookline. The role involves assisting with day-to-day financial operations, providing support to the Director of Finance, and managing various financial tasks such as invoice processing and bank deposits.
Responsibilities
- Code and enter all A/P invoices into Yardi in a timely manner
- Print bi-weekly check runs and reports for Director of Finance to review
- Create batches and enter all receivables into Yardi
- Process rent checks using both checkscan and ACH
- Research and resolve invoice discrepancies and issues with vendors
- Prepare and make timely bank deposits, including petty cash, housing authority payment, security deposits, and other miscellaneous income
- Prepare audit worksheets or files as requested by the Director of Finance
- Analyze revenue trend by maintaining spreadsheet of monthly income data by types of tenants, and analyze operating expenses to contribute to the budget and cost reduction
- Maintain Vendor files and organize archived files as necessary
- Assist with 1099 reporting and maintenance of w-9 forms and vendor files
- Serve as point of contact when Director of Finance is out of office
- Generate pen item statements sent to residents by the 15th of the month; generate overpayment credit statements by the end of the month
- Follow up on any outstanding rents due, research delinquencies and discrepancies, and work with Dir of Property Management to bring the accounts to current
- Provide rent receipts as residents request
- Reconciles AP, AR, Depreciation Trial Balance accounts monthly
- Monitor monthly A/P aging reports and check payments clearing status
- Monitor monthly A/R aging reports and research on variances
- Records all moneys received other than rentals
- Records security deposits
- Graciously receives complaints and concerns; acts to correct issues by making requests of others. – move o last
- Track monthly dining orders and update meal plan changes in the system
- Post monthly dining charges and work with social services personnel to resolve issues with residents
- Reconcile credit card statement, collect corresponding receipts, and prepare journal entries
- Maintain monthly schedules for balance sheet accounts such as fixed assets and prepaids
- Identify areas that could improve / enhance the day-to-day workflow and long-term efficiency and document processes and procedures
- Performs other related duties as required or directed
Skills
- College degree and/or 1 - 3 years experience in finance field
- Excellent written and verbal communication skills required
- Proven skill using computers with emphasis on Microsoft Word and Excel
- Exceptional organization, customer service, teamwork, communication and interpersonal skills required
- Ability to manage multiple tasks simultaneously, handle difficult situations, and demonstrate flexibility required
- Prior experience with HUD Section 8 Affordable Housing Program and knowledge of HUD, MassHousing and DHCD regulations a plus
- Experience with Yardi software or similar HUD Affordable Housing software preferred
Company Overview
Welcome to Hebrew SeniorLife, the largest provider of elder care in the Boston . It was founded in 1903, and is headquartered in Boston, Massachusetts, USA, with a workforce of 1001-5000 employees. Its website is http://www.hebrewseniorlife.org/.Company H1B Sponsorship
Hebrew SeniorLife has a track record of offering H1B sponsorships, with 1 in 2024, 1 in 2023, 1 in 2022, 2 in 2021, 1 in 2020. Please note that this does not guarantee sponsorship for this specific role.
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