SIFMA is currently looking for a New York-based Conferences & Events Associate who will primarily provide support to the broader Conferences & Events department. The role involves coordinating and executing events, managing inquiries, and ensuring efficient operations within the department.
Responsibilities
- Maintain event calendar with strong emphasis on data management, membership calls, and operational efficiencies
- Work with the department to coordinate and execute internal and external events throughout the US
- Serve as secondary point of contact to the Assistant Vice President who oversees the Financial Management Society (FMS) and attend meeting as needed when the primary lead is unavailable
- Act as lead coordinator for two education days, ensuring smooth planning and execution
- Support in-person FMS meetings, typically held once or twice per year
- Tasks include scheduling internal team meetings and team meetings across multiple sites, shipping event materials
- Respond to inquiries in a highly professional, organized, and expedited manner including phone and emails for general conference questions and registrations
- Manage registration inquiries and be able to process and refund registrations along with producing registration reports
- Work with Meeting Strategists to create and maintain speaker letters, PowerPoints, web sites, tent cards and name badges
- Create and manage detailed speaker, attendee and hotel rooming lists in Excel
- Develop, maintain and analyze feedback from event on post event surveys
- Ensure all assignments/projects are completed with accuracy and efficiency, including follow-through to ensure that appropriate and timely actions are taken
- Produce accurate, properly formatted documents and reports under sometimes tight time constraints
- Provide onsite assistance at conferences and events as needed
- Establish and maintain effective and cooperative professional business relationships with all levels of management, employees, external agents, and companies
- Proactively seek out areas for assisting the EVP and team in completing their responsibilities, ensuring that requests made of them are addressed
Skills
- Bachelor's degree from an accredited university
- 1-2 years of experience (corporate/association event experience a plus)
- Excellent organizational, time management, written and verbal communication skills
- Strong project management skills and ability to manage multiple concurrent projects on tight deadlines
- Technical skills including a full working knowledge of Microsoft Office Suite and Zoom with familiarity on database use and functionality
- Efficiency in Excel and Cvent is a must
- A skill set to include accuracy in proof reading and attention to detail
- An ability to prioritize tasks/workload looking ahead to resolve conflicts
- A flexible work schedule is important as the role requires occasional overtime work to work beyond regular close-of-business hours during busy periods as necessary
- A commitment to provide superior customer service with all levels of internal management and staff, as well as outside clients
- A superior work ethic including being punctual, demonstrating work effectiveness, persistency, and commitment
Benefits
- Medical, Dental, and Vision Insurance Plans
- Life and AD&D Insurance
- Short-Term and Long-Term Disability Insurance
- 401(k) with strong employer contribution
- Generous paid time off and holidays
- Eligible to work remotely (up to 2 days per week)
- Mobile Subsidy
- Commuter Subsidy
Company Overview
SIFMA is an industry trade group that represents security firms, banks, and asset management companies. It was founded in 1912, and is headquartered in New York, New York, USA, with a workforce of 51-200 employees. Its website is http://www.sifma.org/.
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