About Omnipresent
Omnipresent is a revolutionary global employment services provider that empowers organizations to compliantly hire, onboard, pay, and manage their employees and contractors worldwide. With a team of global HR, legal, payroll, and benefits experts, we offer premium Employer of Record services in over 150 countries, ensuring compliance with tax obligations and local labor laws, timely and accurate payroll, and competitive global benefits. Our mission is to simplify the complexities of international employment, providing a seamless experience for both employers and employees.
Why Join Our Team?
We're a rapidly growing start-up, and our team is at the forefront of shaping the future of global employment. As an HR Operations Coordinator, you'll play a vital role in driving our success and ensuring compliance with employment laws and regulations. You'll have the opportunity to work with a talented team of experts, develop your skills, and contribute to the growth of a dynamic organization.
About the Role
We're seeking an experienced HR Operations Coordinator to join our team and manage the HR operations for our Client Employees. As a key member of our operations team, you'll be responsible for building and maintaining the HR infrastructure, collaborating with our legal, finance, and other teams to ensure compliance and success for our Client Employees. Your role will involve driving the Client Employee journey from their first day of employment to their offboarding and everything in between.
Key Responsibilities:
- Manage end-to-end people operations processes across the entire employee lifecycle for employees.
- Coordinate and manage the onboarding process for new hires, including preparing employment documentation, Right to work Checks, communicating important information, and ensuring a seamless transition.
- Draft, amend, and issue legally compliant employment and commercial contracts.
- Work with our Payroll and Benefits Team to ensure all new starters are successfully registered in payroll and benefits ahead of their start dates.
- Facilitate offboarding procedures, including conducting exit interviews and processing the necessary paperwork to ensure compliance.
- Manage projects across various areas of employment law and liaise with all stakeholders.
- Update and maintain internal HR systems to ensure documentation and records are accurate.
- Develop and strengthen the legal and compliance aspects of the business, such as data protection, knowledge bank development, and the drafting of policies and procedures.
- Coordinate client queries efficiently and involve relevant subject matter expert colleagues from legal, payroll, benefits, and other cross-functional teams.
- Assist with simplifying and automating complex operational processes in partnership with the Product Team, helping to improve the employee journey and enhance our content and structures related to client interactions.
- Serve as a point of contact for employee inquiries related to HR policies, procedures, and programs.
Requirements:
Essential Qualifications:
- Previous experience in HR or People Operations.
- Good understanding of employment laws and their application in various countries.
- Keen interest in developing technical knowledge and staying up-to-date with legal developments.
- Excellent written and oral communication skills, with the ability to work with a global team in multiple time zones.
- Ability to build strong relationships with external and internal stakeholders.
- Strong Project Management background with a track record of devising projects from scratch in an ambiguous environment.
- Proactive identification and resolution of issues, ensuring a high level of governance at all times.
- Able to proactively manage multiple stakeholders, competing agendas, and gather information from a range of functions.
- Fantastic documentation skills, with the ability to organize information in a way that makes sense and provides a blueprint for execution.
- Ability to interpret HR policies, procedures, and regulations in multiple geographies.
- Solid understanding of operating models and organizational buildouts.
- Experience in building automation into processes and preparing for technical implementations.
Preferred Qualifications:
- Experience working in a global employment services provider or a similar industry.
- Knowledge of employment laws and regulations in multiple countries.
- Experience with HR systems and software, such as Workday, BambooHR, or similar.
- Project management certifications, such as PMP or Agile.
- Fluency in multiple languages, particularly in regions where we operate.
What's in it for You?
We offer a range of benefits and perks to support your career growth and well-being:
- Shared ownership: Be part of our journey and own a piece of Omnipresent.
- Flexible working: Work from anywhere in the world, with a flexible schedule that suits your needs.
- Development: Training, coaching, and an environment that promotes career ambition and progression.
- Work environment: We're a fully remote team, allowing you to work from wherever you live in a flexible manner.
- Wellbeing: Mental health and wellbeing support and services through Plumm.
- Home office setup: We'll provide you with the equipment you need to work from home, including a laptop, monitor, and internet costs.
- Additional benefits: We offer additional benefits that vary from region to region, such as medical, life insurance, pension/retirement funds, and more!
Join Our Team!
We're committed to conscious inclusion and believe in the potential of everyone, regardless of their background or identity. If you're passionate about global employment and want to be part of a dynamic team, apply now to become our next HR Operations Coordinator!
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