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About arenaflex
arenaflex is a dynamic, fast‑growing manufacturer, distributor, and single‑source supplier serving critical markets such as hospitality, vacation rentals, healthcare, commercial laundry, and fitness. With a reputation built on reliability, quality, and customer‑centric service, arenaflex partners with a broad network of businesses to deliver essential products that keep hotels running smoothly, hospitals stocked, gyms equipped, and laundry facilities operating efficiently. Our commitment to innovation, continuous improvement, and employee development makes arenaflex a premier place to build a rewarding career.
Why This Role Matters
Data is the lifeblood of arenaflex’s operations. Every order, inventory adjustment, and customer interaction must be captured accurately and swiftly to ensure that the supply chain flows without interruption. As a Clerical/Data Entry Clerk, you will be the backbone of our order‑processing engine, translating sales and customer requests into precise digital records, supporting accounting functions, and safeguarding data integrity. Your attention to detail and efficiency will directly influence the speed at which our products reach the end users and the satisfaction of our partners.
Key Responsibilities
- Order Capture & Entry: Receive purchase orders from sales representatives and customers, accurately inputting each line item into arenaxflex’s ERP system.
- Customer Support: Field inbound inquiries, confirm order details, and provide real‑time updates on order status, ensuring a seamless experience for our clients.
- Data Verification: Cross‑check entered information against original documents, invoices, and electronic files to eliminate errors.
- Database Maintenance: Update existing records, correct discrepancies, and purge outdated data to keep the system current.
- Accounting Assistance: Support the finance team by preparing data extracts for invoicing, reconciling payment records, and logging expense entries.
- Information Retrieval: Retrieve specific records or reports from the database upon request from internal stakeholders.
- Data Backup & Preservation: Perform scheduled backups, verify integrity of backup files, and follow arenaflex’s data‑security protocols.
- Paperwork Organization: File, sort, and archive physical documents after digital entry to maintain an orderly workspace and ensure regulatory compliance.
- Process Improvement: Identify repetitive bottlenecks, suggest workflow enhancements, and collaborate with the IT and operations teams on automation opportunities.
Essential Qualifications
- Minimum of 1‑2 years proven experience in a data‑entry or clerical role, preferably within a manufacturing, distribution, or supply‑chain environment.
- Fast typing speed (minimum 60 WPM) with demonstrated proficiency in touch‑typing techniques.
- Advanced knowledge of Microsoft Office Suite—particularly Word and Excel—including formulas, pivot tables, and data‑validation tools.
- Familiarity with basic database concepts and the ability to navigate relational data structures.
- Strong verbal and written communication skills in English; professional demeanor when interacting with customers and internal teams.
- High level of accuracy, meticulous attention to detail, and the ability to spot inconsistencies quickly.
- Demonstrated reliability in meeting deadlines and maintaining consistent attendance during the standard Monday‑Friday, 8 am – 5 pm schedule.
Preferred Qualifications & Desirable Attributes
- Experience with ERP or CRM platforms (e.g., NetSuite, SAP, Oracle) used in order‑management processes.
- Knowledge of the hospitality, healthcare, or fitness supply industries and familiarity with product catalogues.
- Basic accounting knowledge, including familiarity with accounts‑receivable and accounts‑payable workflows.
- Certification in Office Administration, Data Management, or a related field.
- Demonstrated ability to multitask in a high‑volume, fast‑paced environment while maintaining data integrity.
- Proactive attitude toward continuous learning and professional development.
Core Skills & Competencies
- Technical Proficiency: Expert use of keyboard shortcuts, spreadsheet automation, and data‑validation techniques.
- Analytical Thinking: Ability to interpret raw data, identify errors, and propose corrective actions.
- Customer Service Orientation: Empathetic listening, clear communication, and the capacity to resolve issues promptly.
- Organizational Excellence: Systematic filing, prioritization, and time‑management to handle multiple concurrent tasks.
- Team Collaboration: Strong partnership with sales, accounting, IT, and warehouse teams to ensure smooth information flow.
- Adaptability: Quick learning of new software tools, processes, and industry terminology.
Career Growth & Learning Opportunities
arenaflex invests heavily in employee development. In this role, you will gain exposure to a full suite of supply‑chain functions, from order intake to financial reconciliation. As you master data‑entry and deepen your understanding of our operations, pathways to advance include:
- Data Analyst / Business Intelligence Associate: Transition into a role that leverages advanced analytics to drive strategic decisions.
- Operations Coordinator: Take on broader responsibilities in inventory management, logistics planning, and vendor relations.
- Accounts Receivable Specialist: Focus on the financial side of order processing and deepen your accounting expertise.
- Team Lead – Data Management: Supervise a group of clerical staff, mentor new hires, and spearhead process‑improvement initiatives.
arenaflex also offers tuition reimbursement for relevant certifications, access to online learning platforms, and regular internal workshops on topics such as Excel mastery, data security, and customer service excellence.
Work Environment & Culture at arenaflex
Our Pacoima office is a bright, collaborative space that encourages open communication and teamwork. We value diversity, inclusion, and the unique perspectives each employee brings. Key cultural pillars include:
- Integrity: We uphold honesty and transparency in every interaction.
- Innovation: Employees are encouraged to propose ideas that improve efficiency and customer satisfaction.
- People‑First: Work‑life balance, mental‑health resources, and flexible scheduling where possible are part of our commitment to employee well‑being.
- Recognition: Outstanding performance is celebrated through awards, bonuses, and public acknowledgment.
Beyond the office, arenaflex sponsors community events, supports local charities, and promotes volunteerism—giving our team members opportunities to give back while building camaraderie.
Compensation, Perks & Benefits (General Overview)
- Competitive Hourly Wage: $17‑$18 per hour, commensurate with experience and demonstrated skill set.
- Full‑Time Benefits Package: After the initial probation period, eligible employees receive health, dental, and vision insurance, along with a 401(k) retirement plan featuring employer matching.
- Paid Time Off: Vacation, sick leave, and paid holidays to support work‑life balance.
- Professional Development: Access to online courses, certification reimbursements, and internal training programs.
- Employee Assistance Program (EAP): Confidential counseling, financial advice, and wellness resources.
- Transportation Support: Subsidized public‑transport passes for Pacoima commuters.
- On‑Site Amenities: Breakroom with coffee, snacks, and occasional team lunches.
Location & Logistics
This position is based in Pacoima, CA. The standard schedule is Monday through Friday, 8 am to 5 pm, with the possibility of occasional overtime during peak periods. Our nearby arenaflex office at 1209 North Central Avenue, Suite 200, Glendale, CA 91202 serves as the regional hub for administrative support and HR services.
How to Apply
If you thrive in a fast‑paced environment, possess a keen eye for detail, and are eager to contribute to a thriving supply‑chain leader, we want to hear from you. Submit your resume and a brief cover letter outlining your relevant experience and why you’re excited to join arenaflex. Our recruiting team reviews applications promptly, and qualified candidates will be contacted for a virtual or on‑site interview.
Join arenaflex Today
Become a vital part of a company where your precision and dedication directly impact the success of hospitality venues, healthcare facilities, and fitness centers across the region. At arenaflex, you’ll find a supportive team, clear pathways for advancement, and a workplace that values your contributions. Apply now and start a fulfilling career with a forward‑thinking organization that puts people first.
Apply Now