Annex Group LLC - Utility and Compliance Specialist

Annex Group LLC - Utility and Compliance Specialist In order to use this site, it is necessary to enable JavaScript. Here are the instructions how to enable JavaScript in your web browser. All Jobs  >  Utility and Compliance Specialist Annex Group LLC Apply Utility and Compliance Specialist Fully Remote • Remote Worker - N/A Apply Description POSITION OVERVIEW: This position is responsible for overseeing multiple critical functions across an affordable housing portfolio, including HAP (Housing Assistance Payments) processing, rent adjustments, LIHTC compliance review, and utility/submetering management and revenue performance monitoring. The role requires strong LIHTC knowledge, attention to regulatory compliance, and operational oversight from construction through property management. In addition, the role supports revenue intelligence and financial performance by monitoring rents, utility allowance impacts, subsidy, and market conditions to ensure properties optimize revenue while maintaining compliance with LIHTC requirements. Key responsibilities include evaluating and posting HAP payments and submitting for increases timely, maintaining a positive relationship with the various housing agencies, conducting compliance file reviews ensuring submetering systems are implemented and monitored from construction through lease-up, and coordinating with site teams to maintain proper utility allowances (UA) and compliance standards. This is a dynamic, multi-functional role requiring travel to properties, collaboration across development, construction, accounting, and site teams, and hands-on management of both regulatory and operational processes. ESSENTIAL DUTIES Include but are not necessarily limited to the following: HAP / Rent Payment Administration - Process and post HAP payments for HUD-assisted and LIHTC properties. - Prepare and process rent increases and renewal adjustments in compliance with program rules. - Coordinate with site teams to ensure timely submission of required documentation. - Maintain accurate records of HAP payments, adjustments, and reporting. Compliance & File Review - Conduct on-site compliance file audits to ensure LIHTC, HOME, and other affordable program requirements are met. - Review initial certifications, annual and interim recertifications, and supporting documentation for accuracy. - Travel to sites regularly to perform compliance checks and address any deficiencies. - Work with site staff to implement corrective actions and maintain compliance with state and federal regulations. Utility Management & Submetering Oversight - Serve as the portfolio-wide Utility Manager. - Collaborate with Construction and Development teams to plan, implement, and document submetering systems from project start to lease-up. - Ensure submeters are installed correctly, monitored regularly, and approved by the applicable state agency. - Monitor utility consumption and maintain accurate utility allowance (UA) calculations for each property. - Provide guidance to property management teams regarding submetering operations, UA methodology, and ongoing compliance. - Maintain documentation related to submetering, UA schedules, and regulatory approvals. Revenue Intelligence & Management - Utilize designated revenue management software to optimize rents, occupancy, and leasing performance. - Partner with Regional Managers and site teams to ensure data accuracy and integrity. - Gather and evaluate feedback from Asset management and Property Management teams. - Monitor pricing performance and market trends; recommend adjustments to meet financial objectives. - Track results and review performance weekly with Property Management and Asset Management teams.  Cross-Functional Training & Support - Train site teams on HAP processing, rent adjustments, UA methodology, and submetering processes. - Serve as a liaison between site operations, accounting, development, and construction teams. - Provide guidance on regulatory and operational best practices across all functional areas. - Support continuous improvement initiatives related to process efficiency, accuracy, and portfolio-wide utility management. Requirements To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. - 5 years of property management experience required. - 5 years of affordable housing experience (LIHTC program) required. - Training experience required.   - Yardi experience recommended but not required. - Must possess authentic and genuine care of others with a strong desire to impact positive change in our residents’ lives - A natural leader and team player, with a cultural fit and a style to operate effectively within a fast-paced company environment. - Strong relationship development and interpersonal skills with an ability to appropriately influence and inspire others, successfully manage conflict, and interact effectively with all internal and external stakeholders. - Be a proficient communicator and listener. - Ability to understand and analyze financial reports. - Ability to understand architectural, civil and construction plan drawings. - Ability to work independently and successfully execute multiple assignments. - Ability to work on multiple projects simultaneously with frequent interruptions. - Must have a valid U.S. driver’s license. TECHNICAL/COMPUTER SKILLS: - Working knowledge of Yardi and MS Office software programs necessary - Ability and willingness to effectively use other job-related technology tools. PHYSICAL DEMANDS: The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. - Frequent walking, standing, sitting within the work area. - Frequent travel (driving, flying) to and from locations for business-related purposes. - Must be willing to travel as required. WORK ENVIRONMENT: The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. - The work environment is that of a fast-paced office with minimal to high noise levels. - This position requires working independently as well as part of a team. - This position requires verbal and face-to-face contact with others daily. - Frequent use of a computer is necessary. - This position requires the use of all general office equipment. - The position requires client information be maintained appropriately confidential. EDUCATION: - Bachelor’s degree from an accredited institution with a concentration in business, finance, accounting and/or real estate - A minimum of three to five years of relevant property management or real estate asset management experience TRAINING REQUIREMENTS: - Attend fair housing training. - Attend other company required training.  Salary Description $82,500 Apply View All Jobs Powered by Payroll & HR Software