Role Overview
We are looking for a detail-driven Admin and Data Support Specialist to provide high-level administrative and data support to the Financial Director. This role plays a key part in ensuring operational efficiency through accurate data auditing, insightful reporting, and advanced Excel-based analysis.
The ideal candidate is precise, reliable, highly organised, and proactive, someone who enjoys working with data, thrives on structure, and takes ownership of delivering quality work.
Part-Time | 2 Days Per Week
Key Responsibilities
Data Management & Reporting
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Audit and validate datasets to ensure accuracy, consistency, and completeness.
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Develop, maintain, and improve advanced Excel models, including pivot tables, macros, and dashboards.
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Produce periodic and ad-hoc reports to support data-driven decision-making.
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Prepare clear visualisations and summaries; PowerBI experience is highly advantageous.
Administrative Support
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Assist with the preparation of reports for meetings and track follow-up actions.
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Maintain structured documentation, ensuring proper version control and accessibility.
Process Adherence
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Ensure compliance with organisational standards, processes, and data governance requirements.
Project Coordination
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Coordinate and track administrative and data-related projects, ensuring timelines, deliverables, and quality standards are met.
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Maintain clear documentation of tasks, milestones, dependencies, and progress.
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Liaise with stakeholders to manage priorities, address issues, and support smooth execution.
Essential Skills & Experience
Technical
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Advanced Excel proficiency (non-negotiable) – including complex formulas, pivot tables, and macros.
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Strong data auditing, analysis, and reporting skills.
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PowerBI experience (advantageous).
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Working knowledge of Microsoft Teams, SharePoint, and Outlook.
Experience
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Minimum 2 years’ experience in administrative and/or data support roles.
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Demonstrated exposure to reporting and data-driven environments.
Behavioural Competencies
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Accuracy & Reliability: Exceptional attention to detail with consistent, dependable delivery.
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Proactivity & Ownership: Takes initiative, manages priorities effectively, and meets deadlines.
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Adaptability & Resilience: Responds well to change and remains composed under pressure.
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Collaboration & Communication: Communicates clearly, builds strong working relationships, and contributes positively to a team.
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Emotional Intelligence: Demonstrates empathy, tact, and professionalism in all interactions.
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Integrity & Accountability: Acts ethically, takes responsibility for outcomes, and upholds trust.
Preferred Attributes
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Highly organised with a structured approach to work.
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Comfortable handling repetitive tasks while maintaining high standards.
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Enjoys problem-solving and continuous improvement.
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Thrives in a dynamic, fast-paced environment.