We are seeking a detail-oriented, experienced full-charge bookkeeper for ongoing part-time support (average 8-12 hours/week) to provide weekly operational visibility and comprehensive month-end financial packages. Our business operates at moderate scale (~700 units/month sold) with physical products, requiring accurate tracking of revenue, cash, margins, expenses, inventory impacts, and forward liquidity.
Primary Tools
QuickBooks Online (or Desktop; strong preference for certified/pro advisor level) as the core accounting system for financial statements, reconciliations, journal entries, accruals, AP/AR, payroll liabilities, etc.
Cin7 (Core or Omni) as the authoritative source for inventory valuation, supply chain, logistics, COGS inputs, and related adjustments. Data syncs to QuickBooks for financial consolidation.
Key Deliverables & Cadence
Weekly Financial Update (delivered end-of-week; concise 1-2 page summary or structured email):
-Revenue snapshot (units, total, MTD, vs prior 4-week avg, SKU summary level; flag anomalies).
-Cash position (beginning/end balances, net change, major inflows/outflows, upcoming payables, AR 30 days).
-AR/AP snapshot (totals, largest items, collection risks).
-Light gross margin estimate (MTD) with early compression signals.
-Bullet risk notes (cash, expenses, revenue volatility, inventory changes).
Month-End Close Package (delivered 3-5 business days post-month-end; clean PDF + editable files):
-Close confirmation (all reconciliations, postings, accruals complete; no suspense items).
-Core statements: P&L (current month + YTD), Balance Sheet, Cash Flows (with prior month/variance columns).
-Detailed revenue breakdown (by SKU/channel, MoM changes, top customer concentration).
-COGS & gross margin analysis (breakdowns by materials/packaging/labor/freight; % of revenue, variances).
-OPEX categorized detail (payroll/commissions/marketing/etc.; budget vs actual if applicable, % of revenue).
-Cash & liquidity summary (flows, AR/AP aging, outstanding items).
-Inventory summary (ending value, changes, % of revenue, adjustments/write-offs; turns if available from Cin7).
-Accrual/liability review (sales tax, payroll, commissions, etc.).
-90-day cash projection (inflows from expected sales/receivables; outflows from commitments; table format).
-1-page executive memo on exceptions, variances, risks, and drivers.
Expectations
-Strong QuickBooks proficiency for reporting, reconciliations, and GAAP-compliant entries.
-Comfort pulling/analyzing Cin7 reports/exports (e.g., inventory valuation, stock aging) and validating sync to QuickBooks; experience with ERP integrations or data migrations a plus (supported by internal team members)
-Proactive flagging of issues, clean deliverables, and reliable cadence.
-Remote collaboration via email, shared files, occasional calls (Zoom).
What We're Looking For in a Work Relationship
Clear, concise communication and ownership of deliverables.
Ability to work independently while aligning on monthly priorities.
High attention to detail with old-school work ethic in a modern remote setup.
If this matches your expertise (especially QuickBooks depth, reporting, and handling inventory-synced environments), we'd value your application and any questions about the scope.
Budget: $40-50/hour (open based on experience; ~8-12 hours/week average).