Foley & Lardner LLP is a great place to work that values unique perspectives and professional development. They are seeking a dedicated Legal Assistant for their Intellectual Property department to provide confidential support, manage administrative tasks, and assist with client communication and document production.
Responsibilities
- Provide executive level administrative assistance through the performance of complex administrative duties, research tasks, meeting planning and coordination, client communication, and scheduling, etc
- Manage inbox/emails by acknowledging, distributing and saving to an electronic document repository
- Draft and complete documents/paperwork supporting patent prosecution with accuracy and promptly completing necessary forms & other administrative tasks
- Respond appropriately to emails, telephone calls, letters and/or visitors; use resources to resolve and answer routine questions
- Schedule appointments and make arrangements for conferences and travel; maintain attorney's calendar and contacts
- Correspond with clients, attorneys and business professionals to confirm instructions and deadlines
- Create, organize and maintain client files; follow up on pending matters
- Maintain physical and electronic client, research and administrative files utilizing NetDocs
- Submit conflicts check(s) and new client matter information through Intapp; prepare engagement letters and assist with client billing as required
- Set up meetings as requested, ensuring all required materials are organized in advance and greet clients/guests as necessary
- Interact professionally and promptly with clients and internal parties by reporting filing information and responding to questions appropriately
- Provide document production services, including styling and formatting of documents; proofreading and checking for appropriate formatting, spelling and grammatical errors
Skills
- High School Diploma or GED required
- Work experience in an administrative setting required
- Must have outstanding organizational, interpersonal and administrative skills and the ability to juggle multiple activities while working under pressure
- Proficient in the use of Microsoft Word, Outlook, PowerPoint and Excel
- Associate's Degree or Bachelor's Degree preferred
Company Overview
- Foley & Lardner LLP stands at the nexus of the Energy & Infrastructure, Health Care & Life Sciences, Innovative Technology, and Manufacturing Sectors. It was founded in 1842, and is headquartered in Boston, Massachusetts, USA, with a workforce of 1001-5000 employees. Its website is http://www.foley.com.
Company H1B Sponsorship
- Foley & Lardner LLP has a track record of offering H1B sponsorships, with 1 in 2025, 1 in 2024, 1 in 2023, 2 in 2022, 4 in 2020. Please note that this does not guarantee sponsorship for this specific role.